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WHAT IS A VIRTUAL OFFICE?

"Virtual Office", "Virtual Secretariat" or "Virtual Office" are terms that can be heard again and again in the business world, but not everyone knows what it is all about.

For the word "virtual", one usually thinks of an abstract computer world or of an office, which is there at the same time and somehow not there: a kind of invisible office. And with this presumption one is not even so wrong: Under a virtual office one understands forms of communication and address services, which are provided by a service provider without his being on site with his customers and providing office space there. Virtual offices are available in very different forms, often in combination with each other.

A virtual office offers you the possibility of having your own office, without having to invest in office space, furniture or personnel and nevertheless get a representative address in Munich. You do not have to be there, but your office is open from Monday to Friday during normal business hours.

Numerous back-office options enable you to be present and reachable at several locations. For example, you book a local telephone number with forwarding, or a personal mailbox, under which you or your company can receive mail that is processed or forwarded according to defined wishes. A virtual office makes you completely independent of your actual working place or different time zones.

Those who use these additional services have more time for their customers and can concentrate more on their core business. Employees' sickness and holidays are no longer an issue with a virtual office as they can be reached at any time during office hours.

Especially in Munich, where rental rates are among the highest in Germany, this is an inexpensive solution compared to the square meter prices in the state capital.

CAN I USE MY PRIVATE HOME AS A COMPANY?

As a start-up entrepreneur or small business owner, it makes sense to use your own private apartment as an office and thus also as the seat of the company. The cost of having your own office space is simply too high for many in this situation. However, you should make sure that the private address, quickly seems dubious and pay attention to several points:

Condo or rental apartment?

In most cases, leases of private homes are residential leases. These apply - as the name suggests - for the rental of housing. In many leases is explicitly prohibited that the private apartment may be used as a commercial space, especially if it is a trade or business where customer traffic is expected. But even without party traffic, most property managers are demanding that the use of their home address for a trade must be explicitly requested and approved. Last but not least, this is also about when the name of the company is to be listed next to the private name on the mailbox or even a private company sign should be attached.

In the case of condominiums, the landlord who can prohibit the commercial use of a private dwelling falls away, but here too, the property management or the house rules can explicitly regulate this situation, especially. when it comes to your own company sign or similar to install.

“Kreisverwaltungsreferat” The district administration department Munich pays attention to misuse of living spaces

Due to the acute lack of housing, the city of Munich pays particular attention to whether residential space for commercial use is being diverted. The “Gewerbeamt”(commercial office) or “Kreisverwaltungsreferat”(the district administration department) Munich explicitly states that the City of Munich prohibits this and may even punish it with a fine.

“Kreisverwaltungsreferat” The district administration department Munich pays attention to misuse of living spaces

Due to the acute lack of housing, the city of Munich pays particular attention to whether residential space for commercial use is being diverted. The “Gewerbeamt”(commercial office) or “Kreisverwaltungsreferat”(the district administration department) Munich explicitly states that the City of Munich prohibits this and may even punish it with a fine.

Virtual Office as a cheap alternative

For these cases, a virtual office is the perfect compromise between an expensive office and a confrontation with the landlord or the “Gewerbeamt” (commercial office)!

Specialized secretarial services companies offer differently sized office space with the necessary infrastructure such as office furniture, telecommunication and internet connections. The rental of small office units takes place for hours, days, months or years.

The advantage: costs only apply to services actually provided. Fixed costs are minimized and the company remains flexible

 

WHAT ARE THE BENEFITS OF AN OFFICE COMMUNITY?

With an office solution in a business center, the start-up difficulties of a company with the furnishing of office space, the establishment of a reception and telephone service or the holiday and sickness planning of the employees do not apply to you.

In an office community, you can react faster and more effectively to the demands of the market and exploit the synergy potential of the community. A great opportunity to make new contacts, develop common ideas and get new projects off the ground. These benefits will benefit you both in a temporary as well as a permanent use of the office community.

In addition, you use building with prestige as a business address. This not only gives a good impression on customers, but also increases your privacy and personal safety when working from home. The business address is definitely the better alternative to the PO Box.

From a postal address you can accept, send and forward your mail. In any case, a mailing address is preferable to a PO Box because a mailbox gives the customer the feeling that his mail does not end up directly with the recipient and it remains unclear in which frequency the mails are collected.

Do you need a representative business address in Munich for your company or your freelance work? We are happy to offer you the right package at reasonable prices!

Your advantages:

  • Show professionalism through your own company address outside the private residence.
  • Use a representative business address without having to be there.
  • Cheap alternative to an expensive office in Munich.
  • Reliable additional services such as postal acceptance, mail forwarding or telephone service
  • If required, you can also use day offices, meeting rooms or conference rooms at our locations!
ARE THE COST OF AN OFFICE SERVICE NOT MUCH HIGHER THAN IN YOUR OWN OFFICE?

Who says you always have to commit yourself? Traditional office leases are inflexible, costly and long-term. You can dispense with all these disadvantages and react flexibly to your business situation at any time.

Basically, you only pay for what you use. All ancillary costs such as electricity, local taxes, insurance for shared areas, building maintenance, property security and maintenance costs for technical equipment, cleaning, maintenance, etc. are not charged separately.

We have thought of everything that belongs to a ready-to-occupy, professional and productive work environment. Our service offer has been specially developed to enable you and your company to work efficiently. High-quality yet easy-to-use support and technology packages allow you to have clear daily rates. All in all, you also save your company costs, as proven in independent studies.

AM I TIED TO THE OPENING HOURS OF THE OFFICE SERVICE WITH MY WORKING TIMES?

Our opening hours are Monday to Thursday from 8:00 to 18:00 and Friday from 8:00 to 17:00 (site-specific variations are possible). As a customer, however, you will of course have a 24-hour / 7-day access to your office and are independent of weekends or public holidays.

CAN I KEEP MY EVENT EVEN ON THE WEEKEND OR HOLIDAY?

Of course, you will receive access outside our business hours for the use of our conference and meeting rooms by arrangement.

OFFICE SERVICE AND CORPORATE IDENTITY - IS THAT GOING?

You have the option of having your company name and logo affixed to our signage systems. Outwardly, our employees appear at the reception and on the phone with your company name.

MY CUSTOMERS SHOULD CALL IN A CALLCENTER?

We have many years of experience in a wide variety of industries and attach great importance to a professional telephone service that is tailored to the needs of our customers and gives the caller the impression that he calls in your anteroom. Our employees are individually trained and supported by modern technology.

DO I GET SUPPORT IF THE OFFICE WORK IS TOO MUCH?

The secretariat is at your personal disposal. You will be looked after by a friendly, competent and experienced team. Basically, you only pay for what you use and the individual services are only calculated on the basis of actual expenditure.